Corporate Services Coordinator

About the job

Cook Inlet Region, Inc is seeking a talented Corporate Services Coordinator to join our Corporate Services team. CIRI's offices are conveniently located in mid-town Anchorage at the Fireweed Business Center, a modern building that represents CIRI’s cultural diversity, respect for the land, and sustainability. The Fireweed Business Center reflects our heritage in the displayed Alaska Native art and interior design.

Cook Inlet Region, Inc., also known as CIRI, is one of 12 land-based Alaska Native regional corporations created pursuant to the Alaska Native Claims Settlement Act (ANCSA). CIRI’s regional boundaries roughly follow the traditional Dena’ina territory of Southcentral Alaska. CIRI was incorporated on June 8, 1972, and is owned today by a diverse group of more than 9,500 Shareholders who live in Alaska and throughout the world.

CIRI offers an excellent benefits package for eligible employees. Benefits include: paid holidays, paid time off, 401K with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.

CIRI only accepts applications through our online career page at https://www.ciri.com/careers/jobs/

General Function

In alignment with CIRI’s mission and values, the Corporate Services Coordinator is responsible for performing corporate services activities including procurement, courier tasks, and warehouse activities in an efficient and cost-effective manner. Responsible for ensuring appropriate levels of inventory are available and maintained in an orderly manner.

Major Activities (Typical Duties/Responsibilities)

• Serve as the secondary point of contact for conference center rentals and facility services for the Fireweed Business Center, including third-party rentals and CIRI events. Once venue facilities have been booked and the contract has been signed, becomes the main day-of point of contact, including advance follow-up communication.

• Manage daily tasks related to CIRI’s mailroom and the Fireweed Business Center shipping and receiving area.

• Maintain sufficient inventory of all small wares, both in-house and at the warehouse. Update inventory lists (including accounting asset list) as necessary.

• Manage the disposal or donation of surplus and unused items. Develop and maintain a list of organizations that take surplus materials.

• Assist the records department with audits of archived business records by comparing box contents with the database and noting discrepancies.

• Review coded invoices in a timely manner to ensure invoice accuracy and verify that products and services have been received. Review monthly budget detail and discuss with immediate supervisor.

• Oversee CIRI’s kitchen needs, including shopping and collecting recycling.

• Oversee and maintain staffing for the shipping and receiving area at the Fireweed Business Center for all building tenants.

• Ensure that courier services, errands, and deliveries are provided in a professional and timely manner.

• Maintain an efficient and orderly warehouse. Serve as on-call contact for warehouse security and emergencies.

• Work with the Administrative Assistant to guarantee the main phone line coverage.

• Assure company vehicles are properly maintained and have IM tests, current registration tags, and insurance documentation. Track all bills and receipts for the vehicle maintenance database and manage the vehicle GPS tracking system.

• Provide logistical support for Shareholder and employee corporate events.

• Perform other duties as appropriate and as assigned.

Knowledge/Skills/Abilities

• Understand CIRI’s mission, vision, and strategic focus areas and incorporate knowledge into daily activities.

• Knowledge of general warehouse and inventory management procedures.

• Familiar with the greater Anchorage area.

• Ability to deal with frequent changes, delays, interruptions, and/or unexpected events or situations.

• Demonstrate ability to make sound decisions, solve problems and exercise excellent judgment.

• Ability to follow directions and carry out detailed instructions, either oral or written.

• Work independently as well as on a team and with minimal supervision.

• Proficient in using Microsoft Office products such as Word, Excel, Outlook, and industry-standard computer software and databases.

• Excellent interpersonal skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees, as well as outside business associates; exhibits a professional manner in dealing with others.

• Clean, professional appearance.

• Good verbal and written communication skills, including telephone etiquette, thorough knowledge of proper grammar, advanced vocabulary, spelling, editing, and proofreading skills.

• Ability to work after hours or on weekends for limited number of events.

• Ability to respond to after-hours calls for warehouse security and emergencies

• Ability to maintain a high degree of professionalism, discretion, and confidentiality when handling sensitive financial, employee, and company information.

Physical Abilities

• Ability to walk and/or stand on hard surfaces for extended periods of time

• Ability to kneel, crawl, bend, and twist at the waist on an occasional basis

• Visual ability adequate to perform the essential functions of the job

• Ability to reach at, above and below shoulder height with regular frequency

• Ability to push, pull, carry, and lift objects weighing up to 50 pounds on a regular basis, and greater weights on an occasional basis

• Ability to maintain balance on uneven surfaces and ladders, and to negotiate stairs on an occasional basis

• Sufficient fine and gross motor skills to operate computers and other equipment as required

• Ability to operate a motor vehicle safely

Minimum Qualifications

• High school diploma or equivalent GED, some college preferred

• One-year experience in mailroom, purchasing or warehouse management

• Must be at least 21 years of age

• Must have a valid Alaska driver’s license

• Must have or be able to obtain a ServSafe certification within first 30 days of employment.

• Ability to pass a background screening and driving record check

CIRI does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. CIRI adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. CIRI reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.