Campus Operations Coordinator and Project Manager

About the job

The Campus Operations Coordinator/Project Manager is a 100% on site role that works closely with the Director of Facilities to support the day-to-day and strategic needs of the school. This role is responsible for overseeing and executing key operational and project-based initiatives aligned with the organization’s goals, blending hands-on operational support with the planning and delivery of both short- and long-term projects.

Immediate 18-Month Renovation Focus: In addition to core campus duties, this position will serve as our primary, in-house "boots on the ground" coordinator managing the complex internal logistics of vacating a 60,000 sq. ft. facility, transitioning operations into temporary classroom trailers, and managing the eventual return move. While an external Owner’s Representative firm and a Construction Manager handle the macro-level construction and structural engineering, this role will own the human, organizational, and moving logistics to ensure zero downtime for the school year and camp operations.

Position Responsibilities

• Coordinate and manage key operational and minor capital projects across campus (e.g., scheduling, vendor transitions, space planning, localized facility updates).

• Serve as the visible, daily bridge between campus staff (teachers, administrators) and the external Owner's Rep team to minimize daily operational friction.

• Plan, schedule, and execute the physical move-out and move back into 60,000 sq. ft. facility. Coordinate internal packing, labeling, and asset tracking for staff. Act as the primary on-site liaison for the commercial moving company.

• Coordinate the internal layout setup, furniture deployment, and staff move-in for temporary classroom trailers to ensure a seamless kickoff to the academic year.

• Monitor project timelines, milestones, and resource allocation to ensure timely and effective execution.

• Support the Director of Facilities in daily logistics, systems improvement, and process development.

• Assist with compliance tasks including policy updates, regulatory documentation, vendor COI’s.

• Prepare operational reports and summaries for leadership, tracking project impact and alignment with school goals.

• Performs other duties as assigned.

Ideal Candidate

• Embraces the Agnes Irwin School’s mission to empower each girl to learn, lead, and live a legacy, and is committed to the ethos of girls’ education.

• Comfortably navigates moving between all three academic divisions and athletic departments and builds trust with administrators, faculty, and students.

• Commits to continued development of cross-cultural awareness and necessary skills to engage across differences with empathy and understanding, demonstrating respect for different values and viewpoints.

• Demonstrates a dedication to continuous growth and development in areas of diversity, equity, inclusion, and belonging and commits to our DEIB Philosophy
• at Agnes Irwin.

• Regards collaboration as an essential component of professional growth and values working on a team.

Successful candidates will possess:

• Bachelor’s degree in Business Administration, Education Management, or a related field.

• 3+ years of experience in school operations, corporate relocations, event logistics, project coordination, or high-volume administrative operations.

• Exceptional organizational skills; a proven ability to manage multiple priorities simultaneously and maintain highly accurate inventory/tracking lists.

• Strong interpersonal skills; able to firmly hold external vendors and contractors accountable while remaining supportive and patient with internal school staff during a disruptive transition.

Physical Demands and Work Environment:

• Ability to walk, stand, maintain balance, climb ladders, crouch, lift, carry, push, or pull up to 50 lbs., bend, stoop, and reach above shoulder level

• Ability to prioritize and perform multiple tasks, to read, analyze, and interpret general business documents, invoices, forms, and government regulation

• Ability to adapt behavior to function effectively in a school environment, including those specific to the traditions of the School

• Ability to withstand indoor and outdoor environmental conditions including dirt, dust, pollen odors, sun, wetness, rain, fumes, temperatures, noise, or machinery vibrations

The Agnes Irwin School is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or any other characteristic protected by applicable federal, state, or local law.