Full-Time Temporary Administrative Manager

About the job

At Amwins, we succeed together — and have a good time doing it.

We know people don't leave companies. They leave cultures — which is why we work so hard on ours. At Amwins, we thrive on collaboration, not cutthroat competition. Our teams work together to help each other succeed, and we do right by our clients so they can do right by theirs.

First and foremost, we invest in our employees. That investment shows in everything we do; education and development programs, comprehensive and competitive benefits, and an organizational structure that's 43% owned by employee shareholders.

Our commitment to diversity, equity and inclusion helps cultivate an open, welcoming workplace that reflects the communities we serve. ​You will have the opportunity volunteer within Amwins through a wide range of committees and in your community through the Amwins Foundation and Summer of Service.

Working at Amwins means you love what you do, how you do it and, ultimately, who you do it with. Whether it's today or 150 years from now, we continue to invest in our culture and your development so opportunities for growth and career advancement are never in short supply.

Learn more about us at amwins.com .

We see you in Amwins blue!

Join our team as an Administrative Manager in Jupiter !

Essential job duties and responsibilities:

• This individual will assist with coordination of all office events and business-related activities.

• Will act as point of contact for new hires and will lead committees and programs at the office level.

• Approve timecards and time off for the office.

• Serve as point of contact for office administrative needs such as scheduling meetings, building maintenance needs and supply handling.

• This role will also handle mail distribution, answering phone lines and stocking supplies.

• May assist with expense reporting and tech support.

• Office support for vendor relationships.

• Manage Reception for office by kindly greeting guests and providing general support to all visitors.

• Effectively communicate by e-mail, telephone and written correspondence with any information pertaining to the office.

• Provide office support services such as fax, scanning, photocopying, compilation and distribution of materials.

• Manage the shipping and receiving of FedEx packages.

• Act as the main point of contact for building management and input maintenance requests as needed.

• Manage local employees badge access.

• Order all office and kitchen supplies including applicable food and beverage items.

• Ensure conference rooms, supply rooms, breakrooms, and restrooms are always neat, stocked and maintained.

• Act as the main point of contact for conference room reservations and assist with resolving any reservation conflicts.

• Prepare office meetings and events including placing orders for breakfast and lunch for meetings as needed.

• Prepare expense reports for Producers as needed.

• Coordinate and provide logistical support for offsite events and business-related activities.

• Manage office and workspace assignments, including seating allocation, moves and space utilization.

• Serve as division liaison, coordinating communication and requests between the office and division leadership and support functions.

• Serve as internal liaison across departments and teams to facilitate communication, coordination and workflow.

• Coordinate office committees, including scheduling, agendas and tracking of committee objectives.

• Support licensing administration, including tracking, renewals and maintenance of required licenses and related records.

• Support Branch Leadership with other duties as assigned.

• Travel booking: Arranging travel plans for employees as needed to facilitate business trips.

Knowledge and Experience:

• Two to three years of experience, preferably in an office environment; experience supporting an office of approximately 30-35 people preferred.

• Associate's or Bachelor's degree preferred.

Necessary Skills and Attributes:

• Knowledge of computer software packages including Outlook, Word and Excel.

• Well-developed oral and written communication skills, in person and by phone.

• Knowledge of office procedures, practices and equipment.

• Heavy word processing/keying required.

• Organize tasks effectively and efficiently.

• Ability to multi-task and handle competing priorities in a fast-paced environment.

• Attention to detail and problem-solving skills.

• Sense of urgency.

• Willingness to take on challenges.

• Positive, helpful attitude toward visitors and employees.

• Adaptable and motivated to learn.

• Diplomatic problem solver; results driven.

• Ability to work independently and in high-pressure situations.

• Frequently uses PC and/or computer terminal

• Frequently uses telephone and/or headset

• May work long, irregular hours

• May travel overnight

• Sits and/or stands for long periods of time

• May bend, twist, and/or stoop

• May kneel, crouch and/or crawl

• May occasionally reach, push and/or pull with arms

• May use hands to handle, finger and/or feel

• Climbs ladders, stairs, steps, or stools

• Frequently operates office equipment

• Moves throughout the department/facility

• Frequently lifts/moves items weighing up to 25 lbs.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

The Amwins Advantage: Benefits & Perks

• Medical, Dental, Vision available your first day of employment

• Choice of medical plans through Blue Cross Blue Shield; Kaiser available for CA employees

• Mental health support including:

• Virtual therapy

• Digital coaching

• 24/7 EAP counseling

• Company-paid Basic Life & AD&D Insurance, Short-Term Disability, and Employee Assistance Program

• Health Savings Account with company contributions

• Health Care FSA, Dependent Care FSA, and Commuter Benefits

• Parental Leave and Adoption Assistance

• Voluntary coverage options:

• Life Insurance

• Critical Illness

• Accident

• Identity Theft Protection

• Retiree medical benefits available for Medicare-eligible retirees

• 401(k) with company match

• Generous Paid Time Off and Company Holiday Schedule

• Collaborative, continuing education focused work environment

• Career advancement opportunities