Student Associate - Accounts Payable - Liberty (Reno)

About the job

All About ITS Logistics

Join the best management training program in the exciting Logistics and Supply Chain industry. ITS is the perfect arena to kick off your career because we invest in your personal and professional growth, providing the tools, resources, and support you need to unleash your full potential, collaborate with like-minded teammates, and seize limitless opportunities. We empower our team members to become champions by nurturing a culture of collaboration, competition, and unyielding resilience.

By joining our all-star team, you will be part of an organization that values your unique skills, encourages your drive for excellence, and recognizes your unwavering commitment to achieving our shared goals. At ITS, we believe that together, we can conquer any challenge and achieve remarkable victories.

Want to learn more about ITS and to see if you have what it takes? Check out the video below! https://youtu.be/Di6DTWi3Ev0

Position Overview
As a Student Worker on the Accounts Payable team, you will work under the direct supervision of AP team members and leads, learning the invoice-to-pay process using Stampli, our AP automation platform. This is an entry-level, hands-on learning role. You will support the team with day-to-day invoice tasks, receive regular guidance and feedback, and gradually build your skills in accuracy, accountability, and teamwork. No prior AP experience is required.

Key Responsibilities

• Invoice Support (Under Direct Supervision)

• Assist the team with entering and routing vendor invoices in Stampli, following established procedures.

• Check invoice details (vendor, amount, PO number) against checklists and have your work reviewed before it moves forward.

• Flag errors, duplicates, or missing information to a team member for review and resolution.

• Team & Vendor Support

• Help the team respond to vendor and internal questions by gathering information or drafting responses for review.

• Use Stampli's in-invoice messaging to follow up on items as directed by your supervisor.

• Assist with collecting vendor documents, such as W-9s, under the guidance of team members.

• Workflow Coordination

• Help track invoices through the approval process and notify the team of items nearing due dates.

• Support team members during payment runs and month-end by completing assigned tasks.

• Escalate questions or exceptions to your supervisor rather than resolving them independently.

• Documentation & Organization

• Scan, file, and organize AP documents, including invoices, receipts, and supporting records.

• Assist the team in updating SOPs and Stampli how-to guides, and follow them closely as you learn.

• Teamwork & Learning

• Work as part of the AP team, sharing workload and supporting deadlines together.

• Ask questions, welcome feedback, and take direction well.

• Communicate clearly and professionally, in writing and in person.

• Bring a positive, team-first attitude and a willingness to learn.

Training & Support

• Hands-on Stampli training from experienced team members

• A designated supervisor or mentor for day-to-day guidance

• Regular check-ins and feedback to support your growth

Qualifications

• Currently enrolled in college (Accounting, Finance, Business, or related field preferred) with availability of 30 hours per week - Tuesdays and Thursdays are a must.

• Attention to detail and comfort working with numbers

• Basic Excel skills; AP or ERP experience not required

• Eagerness to learn, follow procedures, and work as part of a teamk

• ITS will work with your school schedule but prefer schedules that can be in the office earlier in the day (e.g., 3 days a week from 7am - 1pm).

• Strong interest in logistics, supply chain management, or customer service.

• Detail-oriented with excellent organizational skills.

• Ability to communicate clearly and professionally, both verbally and in writing.

• Proficiency with technology and the ability to learn new systems quickly.

• Positive attitude and high energy with a desire to contribute to a team.

• Strong problem-solving skills and ability to prioritize tasks.

• Ability to work independently and manage time efficiently.

Skills & Attributes

• Communication Skills : Strong written and verbal communication for customer-facing and team communication.

• Attention to Detail : Ensuring that all records, documents, and data are accurate.

• Customer Focus : A passion for delivering excellent customer service.

• Technology Proficiency : Comfortable with software tools and technology, and ability to learn new systems.

• Organizational Skills : Ability to manage multiple tasks and prioritize effectively.

• Team Player : Willingness to collaborate and participate in team-driven goals and activities.

Program Structure

• Orientation : One week of ITS Training (hands-on/in classroom) introducing company systems, shipment tracking tools, and customer service procedures.

• On The Job Training : On-the-job training in shipment tracking software, customer communication strategies, and data integrity best practices.

• Mentorship : Pairing with a senior team member for ongoing support, guidance, and professional development.

• Project Work : Opportunities to take ownership of specific tasks or projects to improve shipment tracking or customer service processes.

• Student Workers : Logistics Sales function as entry-level LAs.

• Talent Acquisition : Assigns students to teams based on business need, incorporating it into internal talent planning meetings.

• Training Rotation : Ideally, students will attend the first week of training to get familiar with vocabulary, terminology, equipment types, Loop, and DART training.

We thrive in a fun and exciting onsite experience located in Reno, NV! Relocation assistance offered. Interested in learning more? Read our blog post about the Reno/Tahoe area

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