SENIOR EXECUTIVE ASSISTANT

About the job

Reports to: Chief Legal Officer & Executive Leadership Team
Location: Wilmington, Ohio (primarily onsite)

Role Overview:

Air Transport Services Group (“ATSG”), a multi-billion dollar, global, aviation services enterprise headquartered at the Wilmington Air Park in Wilmington, Ohio, is seeking a high-caliber Executive Assistant to serve as a trusted partner to senior leadership and a force multiplier for the executive team.

This is a senior, high-impact role that goes beyond traditional administrative support. The Executive Assistant operates at the center of the organization, managing complexity, driving coordination, and enabling executives to focus on the highest-value strategic work.

The ideal candidate brings executive presence, sound judgment, and operational discipline, with the ability to anticipate needs, remove friction, and execute at a consistently high standard in a fast-paced, highly confidential environment.

This role is well-suited for:

• Experienced, top-tier Executive Assistants, or

• High-performing early-career talent (including recent graduates) seeking meaningful exposure to executive leadership and enterprise operations

Note: This role may be filled at the Executive Assistant or Senior Executive Assistant level based on experience, demonstrated capability, and organizational need.

About ATSG

ATSG is a leading provider of aircraft leasing and air cargo transportation and related services. The company features unmatched services, sustainable cashflow, and blue-chip customers. ATSG distinguishes itself through a differentiated package of value-added aviation services, building long-term customer partnerships.

In so doing, ATSG pursues a clear vision of “providing best-in-class reliable services to our customers through our people, a team of dedicated professionals, who value our customers, deliver on our promises and contribute to sustainable development.”

ATSG comprises three airline operating entities – ABX Air, Air Transport International, and Omni Air International, as well as a leading widebody aircraft leasing business, Cargo Aircraft Management. ATSG also has a leading aircraft Maintenance, Repair, and Overhaul business (AMES), as well as a logistics and services business (LGSTX).

Across its various business lines, ATSG has built an impressive roster of major customers in both the private and public sectors to include, but not limited to, Amazon (Prime Air), DHL, UPS, Delta Airlines, Frontier Airlines, Atlas Air, to name a few.

ATSG employs more than 5,800 employees through its broad-based operations.

Key Responsibilities:

Executive Support & Prioritization

• Serves as the first point of contact for assigned executives

• Manages complex executive calendars, schedules, and priorities across multiple leaders

• Ensures executives are fully prepared for all commitments, proactively resolving conflicts and competing priorities

• Screens and prioritizes communications, including calls, emails, and correspondence

Executive Coordination & Communication

• Partners with other Executive Assistant(s) to provide coordinated, team-based support to senior leadership, ensuring continuity, coverage, and a seamless executive experience

• Serves as a central coordination point across internal and external stakeholders, including senior leaders, board members, and partners

• Prepares and drafts executive communications, correspondence, agendas, and follow-up materials

• Tracks action items, decisions, and deadlines to ensure timely execution and accountability

Board & Governance Support

• Prepares for Board of Directors and Committee meetings, including agendas, materials, and logistics

• Coordinates with Legal on Board resolutions and materials

• Attends meetings as needed to capture minutes, track actions, and ensure follow-through

• Provides administrative support to Board members on company-related matters

Meetings, Materials & Execution

• Prepares agendas, reports, presentations support, and executive-ready materials

• Ensures all meeting materials are accurate, complete, and delivered on time with strong attention to detail

• Coordinates logistics and technology needs for executive and Board meetings

Travel, Expenses & Events

• Manages complex executive and Board travel logistics, including itineraries and contingency planning

• Oversees expense reporting, travel tracking, and related administrative requirements

• Supports corporate events, leadership offsites, and key external engagements

Projects & Process Improvement

• Leads or supports short- and long-term projects, including research, data compilation, and reporting

• Develops and improves processes for scheduling, meeting preparation, and executive workflows

• Identifies opportunities to improve efficiency, reduce friction, and elevate execution standard

Core Competencies:

• Executive Presence & Judgment – Operates with maturity, discretion, and sound decision-making

• Anticipation & Proactivity – Identifies needs before they arise; solves problems early

• Operational Excellence – Highly organized with strong follow-through and attention to detail

• Communication Excellence – Produces clear, polished, executive-level written and verbal communication

• Prioritization & Time Management – Manages competing priorities in a fast-paced environment

• Relationship Management – Builds trust with executives, board members, and external stakeholders

• Confidentiality & Integrity – Handles sensitive information with professionalism and discretion

Qualifications:

• Associate’s or Bachelor’s degree in business or related field preferred; recent graduates with strong academic performance, demonstrated initiative, and interest in working with senior leadership are encouraged to apply; equivalent combination of education and relevant experience will also be considered

• For Executive Assistant level, 0-5 years of experience supporting senior executives or high-performing early-career candidate or recent graduate.

• For Senior Executive Assistant level, 5–10+ years supporting senior executives, or demonstrated high performance in a rigorous business environment

• Strong interpersonal and communication skills with the ability to engage at the executive and Board level

• Proven ability to anticipate needs and work independently with minimal direction

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint);

• Strong technical aptitude with a willingness to leverage AI and productivity tools to drive efficiency, improve workflows, and enhance executive effectiveness.

Compensation (differentiated by level):

• Base Salary: $70,000 – $120,000

• Target Bonus: 5-10%

Benefits:

• Robust medical, pharmacy, dental, and vision coverage

• 401(k) with 5% dollar-for-dollar company match

• Short-term incentive bonus program

• Generous Paid Time Off and Holidays

• Onsite gym

Flexible Work Options :

• Option for four 10-hour days (every Friday off)

• Option for alternate work schedule (every other Friday off); or

• Up to 4 days/month remote work, based on performance and business needs