FBS Specialist II

About the job

Job Title
FBS Specialist II

Agency
Texas A&M University

Department
FMO Financial Management Operations

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description
A Glimpse of the Job
The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

• Essential Duties
• Clerical Support
• Initiates data entry into various systems
• Initiates basic payment inquiry research and responses or correction entries
• Performs other clerical tasks as assigned
• May assist with data entry corrections
• May assist with missing items for reconciliation
• May assist with gathering transaction data/information
• May perform specialized tasks for one or more units
• May respond to customer service inquiries

• Accounting / Purchasing Support
• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
• May assign costing allocations to payables
• Creates invoices
• Establishes invoices or receipts within systems to process payments
• Assigns commodity or account codes to requisitions and invoices as directed
• Reviews routine/standard transactions for compliance and approval as directed
• Sets up invoices or receipts within systems to process payments

• Department Use
• Responsible for providing customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
• Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
• Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy
• Review W9’s for TINS matching through the IRS website
• Verifying vendors & individuals for Export Control by checking Visual Compliance database
• Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS
• Enter or review accurately direct deposit information provided by vendors & individuals
• Maintain a 1% error rate or below to meet expectations

What You Need to Know
Salary : $22.00/hour
Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

• Required Education and Experience
• High School Diploma or equivalent combination of education and experience
• Three years of related experience

• Knowledge, Skills, and Abilities
• Knowledge of word processing, spreadsheet, and database applications
• Ability to multitask and work cooperatively with others
• Ability to communicate clearly and effectively to ensure understanding

• Other Requirements and Factors
• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.