Administrartive Assistant

About the job

Founded by Amherst, the full-service real estate solutions platform, Amherst StudioBuilt™ homes is an innovative approach to home development that utilizes offsite construction to create new housing supply at scale without sacrificing quality. StudioBuilt homes are constructed at Amherst’s housing studio in Cuero, Texas as well as partner studios across the Southeast and then installed on site. At full capacity, the Cuero facility will create over 250 manufacturing jobs, making Amherst the third largest employer in the area. The StudioBuilt team is comprised of experienced individuals from all trades, working to continuously improve the production process.

• Position Overview:
• The Administrative Assistant position will be responsible for the support and organization of the manufacturing office, demonstrating a track-record of strong administrative, organization, and communication skills within a fast-paced manufacturing office. This position will primarily support the Plant Manager and will also provide general administrative support for other members of leadership who work both on-site and remotely.
• Essential Duties and Responsibilities:
• Provide administrative support in a fast-paced, dynamic environment, primarily in the professional offices but may be asked to work inside the manufacturing plant on occasion.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to reception, ordering supplies, sorting and distributing correspondence and maintaining database records.
• Prepare and distribute production reports as scheduled (daily, weekly, etc) both within the team and across the organization using Excel as well as other proprietary software.
• Assist in the planning, set-up and organization of office and local company events.
• Maintain and facility communication across the organization as well as with vendors, customers, and applicants which may require explanation, clarification, and diplomacy, exercising complete discretion and confidentiality.
• Partner with other staff within the organization to accomplish tasks and projects.

• Qualifications & Skills:
• 2-5 years of experience in an administrative support role within a fast-paced organization.
• Positive and proactive multi-tasker with a strong sense of urgency and a ‘get things done’ attitude.
• Exceptional organization and problem-solving skills with the ability to recognize and appropriately handle highly sensitive and confidential material and information.
• Intermediate to advanced Microsoft Office skills; MS Word, Excel, PowerPoint, Outlook and Teams. Experience with project management software desirable.
• Professional demeanor and presentation.
• Excellent verbal, written and listening communication skills.
• Ability to work a flexible schedule with some overtime required.
• High school diploma required. Associates degree or higher preferred.

Travel Requirements: none expected

• Physical Expectations: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
• Expected Hours of Work: 40 per week Monday - Friday
• Our full-time employee benefits include:
• A competitive compensation package, annual bonus, 401k match

• Vacation and Sick Time including 7 paid holidays, 1 floating holiday, and 1 volunteer day

• Employer-paid benefits (medical, dental, vision, health savings account)

• Professional career development and reimbursement

• Up to 16 weeks paid maternity leave; up to 4 weeks of paid parental leaves

Amherst Operating Services is proud to be an Equal Opportunity Employer and committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, physical or mental disability, genetic information or veteran status, and encourage all applicants to apply.