Procure to Pay Coordinator

About the job

Are you looking for an opportunity to turn your ambition and your people skills into a rewarding career with an industry leader? Join our team at American Tire Distributors! As the nation's premier tire distributor, ATD’s coast-to-coast distribution network provides approximately 80,000 customers across the U.S. and Canada with rapid and frequent delivery of high quality tires, custom wheels and shop supplies.

Position Description:
The Procure to Pay Coordinator manages escalated AP invoice and National Accounts disputes. This role involves proactive review of departmental reports to identify process failures, collaboration with IT partners for resolution, and building strong relationships with suppliers and internal stakeholders through participation in supplier meetings.

*This position is based out of the Huntersville/Charlotte area and requires regular on-site presence at the FSC.

Key Responsibilities • Assist in formal reconciliation of vendor statements to general ledger accounts and review Goods Received Not Invoiced (GRNI) monthly, coordinating resolution with team leaders.

• Assist with testing and implementation of systems and process improvements.

• Collaborate across functions to promote best practices in finance and accounting processes.

• Conduct monthly reviews of vendor statements to ensure invoices are paid according to due dates and follow up on past due invoices and credit memos to expedite payments.

• Coordinate and provide assistance with year-end closing efforts, including audit schedules and tasks related to the year-end financial audit as requested by independent auditors.

• Maintain and ensure appropriate Accounts Receivable (A/R) and Accounts Payable (A/P) procedures and controls, including accurate processing of customer credit memos and G/L account distributions.

• Support the Center of Excellence as the first point of escalation for problem resolution.

• Troubleshoot pricing and quantity variances on vendor invoices, initiate claims with vendors for pricing discrepancies, and approve short payments for quantity variances as needed.
• Competencies • Action Planning - The ability to review and evaluate recommendations and requirements and to develop appropriate plans or deliver actions required.

• Action-Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.

• Costing and Budgeting - Awareness of costing, budgeting and finance concepts and the ability and skill to apply to related processes and procedures.

• Data Collection and Analysis - The ability and skill to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making including proficient use of aligned software (e.g., Tableau, etc)

• Data Control - Ability and skill to acquire, organize, protect and process data in order to fulfill business objectives.

• Database User Interfaces and Queries - Ability to create and run queries and interact with various database interfaces and query languages.

• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

• Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

• Policy & Procedures - The ability and skill to monitor, interpret and understand policies and procedures and ensure their alignment with organizational strategies and work objectives.

• Review and Reporting - The ability and skill to create reports, and review reports created by others, for various audiences as relevant, in a lucid and effective manner, keeping in mind the purpose of reports.

• Verbal Communication - Ability to express ideas, request actions, formulate plans, & policies by means of clear and effective verbal communications.

Qualifications • High School or GED degree
2-4 years of related experience preferred

• Skills
• Balances Stakeholders

• Decision Quality

• Costing and Budgeting

• Data Collection and Analysis

• Data Control

• Database User Interfaces and Queries

• Ensures Accountability

• Instills Trust

• Nimble Learning

• Plans & Aligns

• Policy & Procedures

• Optimizes Work Processes

• Review and Reporting

• Situational Adaptability

• Tech Savvy

• Verbal Communication

• Action Planning

• Financial Acumen
• Physical Demands/Working Conditions

Physical Demands Category: Office

• Physical Demands/Work Environment/Travel Requirements:
• Physical demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
• Travel required: As required by the position.

Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

Build a challenging and rewarding career with us!

American Tire Distributors is an Equal Opportunity Employer and Drug Free Workplace
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