Staffing Coordinator

About the job

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve.

We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire —coming December 2026 !
Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility , where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff.

We're seeking Staffing Coordinator who is passionate about efficiency, communication, and organization . In this vital role, you'll work under supervision for responsibilities in support care to patients and therapy staff.

Here’s what we offer:
· Competitive pay
· Career advancement programs
· An inclusive, supportive culture
· Exciting opportunities for growth

This is more than a job—it’s a chance to make a difference in your community. Apply today and be part of something extraordinary!

The Staffing Coordinator is responsible for timely and appropriate staffing of Nursing department staff to ensure proper and consistent patient care ratios are met. This position must integrate company values into daily practice.

• Essential Functions:
• Works with Nursing management to establish appropriate staffing patterns and schedules for Nursing department personnel.
• Maintains staff attendance logs on all necessary staff so logs are current, accurate, and reflect proper employee status at any given time.
• Coordinates securing nursing staff to fill planned absences, leaves, and unplanned call-ins and special needs during inclement weather and other staffing emergencies. May include coordinating with staffing agencies.
• Assists Nursing management with timesheets and other staffing related payroll needs. Investigates discrepancies as required.
• Coordinates PRN pool with Nursing management to ensure ability to meet coverage needs at any time.
• Communicates attendance issues to DON and HR as needed.
• May be required to work during inclement weather and other staffing emergencies.
• Provides an environment conducive to safety for patients, visitors, and staff. Assesses the risks for safety and implements appropriate precautions. Complies with appropriate and approved safety and Infection Prevention standards.
• Maintains regular attendance in keeping with assigned work schedule.
• Completed required trainings, as assigned.
• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements

• Minimum Education & Experience:
• High School diploma or equivalent required.
• Two (2) years’ experience in health care setting required.
• Scheduling experience in medical environment preferred.

• Required Licenses, Certifications, and/or Documentation:
• None

• Required Knowledge, Skills, and Abilities:
• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
• Knowledge of planning and scheduling techniques.
• Demonstrates critical thinking skills.
• Demonstrates typing and working math skills.
• Ability to prioritize, meet deadlines, and complete complex tasks.
• Ability to maintain quality and safety standards.
• Ability to maintain proper levels of confidentiality.
• Ability to work closely and professionally with others at all levels of the organization.
• Effective organizational and time management skills.
• Effective written and verbal communication skills.

• Physical Requirements Over the Course of a Shift:
• A significant amount of sitting, often for prolonged periods of time.
• Lifting/exerting of up to 25 lbs.
• Sufficient manual dexterity to operate equipment and computer keyboard.
• Close vision and the ability to adjust focus.
• Ability to hear overhead pages.