Assistant, Strategic Initiatives

About the job

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com .

Position Summary

The Assistant, Strategic Initiatives, provides secretarial, technical and organizational support to the COO, the Director, Strategic Initiatives (“Director”) and the Strategic Initiatives team. This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of the Business Services team.

• Essential Duties and Responsibilities
• Typical responsibilities include, but are not limited to, the following:
• Proactive calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests
• Answer and place telephone calls professionally, and take accurate and complete messages for the COO and Director
• Arrange domestic / international travel
• Prepare and submit expenses reports
• Prepare, secure necessary approvals and process department invoices
• Draft, review and send communications on behalf of COO and Director
• Plan and coordinate quarterly leadership team events and additional special events as requested by the COO or Director
• Assist with departmental logistics planning and project management support as needed
• Conduct ad hoc research and assist with special projects

• Qualifications/Position Requirements
• Demonstrates excellence, utmost integrity and sound judgment
• Works collaboratively in a team-oriented environment across a variety of stakeholders
• Takes initiative and ownership of responsibilities
• Provides prompt, responsive and thoughtful service to external and internal clients alike
• Contributes to a respectful, inclusive and high-performing culture
• Ability to maintain utmost discretion of confidential information
• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment
• Highly adaptable and flexible, with the ability to respond effectively to changing priorities
• Superior organizational and project management skills
• Excellent written, verbal, and interpersonal communication skills
• Strong independent problem-solving skills
• A sharp eye for detail
• Possesses a proactive, can-do attitude and a willingness to take on diverse assignments, including tasks outside of core day-to-day responsibilities
• Ability to proofread typed material for typographical, spelling and grammatical errors
• Proficiency in Microsoft Office (PowerPoint, Excel, Word)

• Education and/or Experience
• Bachelor’s Degree
• Minimum of 3 years’ experience preferred

Compensation
The expected base salary for this position ranges from $70,000 - $75,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.