Facilities & Equipment Coordinator

About the job

We are seeking a highly organized, detail-oriented Training Center Facility Coordinator to maintain a safe, clean, organized, and fully operational Dallas Training Center. This role is responsible for facility maintenance and upkeep, training-equipment logistics and inventory, vendor coordination, health, safety, and environmental compliance, and sustaining a 5S culture. The successful candidate will be a hands-on, proactive problem solver who can balance daily operational needs with preventive maintenance, equipment readiness, compliance documentation, and continuous improvement.

• Key Responsibilities
• Develop and implement a comprehensive facility-maintenance plan, including preventive-maintenance schedules, repairs, and upgrades.
• Conduct regular inspections of the training center to identify and address maintenance issues, helping maintain a safe and comfortable environment for staff, learners, and visitors.
• Coordinate external vendors and contractors for repairs and maintenance services, ensuring timely completion and adherence to quality standards.
• Support the day-to-day operational readiness of training rooms, labs, storage areas, and shared spaces.
• Manage the logistics of training-equipment inventory, including procurement, tracking, maintenance, and availability.
• Conduct regular equipment-inventory audits to maintain accuracy and ensure equipment is available for training purposes.
• Coordinate equipment maintenance and repairs to minimize disruptions to training activities.
• Maintain organized equipment-storage practices and clear inventory records.
• Monitor and enforce compliance with health, safety, and environmental regulations, including risk assessments, safety protocols, and staff training as needed.
• Develop and maintain health, safety, and environmental documentation, including policies, procedures, and incident reports.
• Promote a safe work environment for employees, instructors, learners, contractors, and visitors.
• Implement and maintain 5S—Sort, Straighten, Shine, Standardize, and Sustain—to support a clean, organized, efficient training environment.
• Train and educate staff on 5S principles and encourage active participation in maintaining a 5S culture.
• Partner with cross-functional teams to identify and implement process improvements related to facility maintenance, training-equipment logistics, and 5S.

• Required Qualifications
• High school diploma or GED and 3–5 years of relevant experience.
• Demonstrated experience in facility and equipment maintenance, logistics or inventory management, and health, safety, and environmental compliance.
• Strong knowledge of health, safety, and environmental regulations and best practices.
• Familiarity with 5S and experience implementing and sustaining workplace-organization initiatives.
• Strong organizational and multitasking skills, including the ability to prioritize and manage multiple projects at the same time.
• Strong attention to detail and problem-solving ability.
• Strong communication and interpersonal skills, with the ability to collaborate across functions.
• Proficiency using software and systems for maintenance tracking, inventory management, and documentation.
• Ability to work in person at the Dallas Training Center on a daily basis.

• Preferred Qualifications
• Experience supporting a training center, technical lab, industrial facility, learning environment, or similar equipment-intensive operation.
• Experience managing vendor relationships, maintenance-service requests, and repair coordination.
• Experience improving facility workflows, equipment availability, inventory accuracy, or workplace organization through 5S practices.