Inventory Receivables Coordinator

About the job

As an Inventory Receivables Coordinator, you will process and reconcile incoming inventory, ensuring accuracy and completeness before items are posted into the system. Your goal is to manage and verify inventory receipts promptly and accurately, including reviewing documentation and maintaining up‑to‑date inventory records. Your success will be measured by your ability to collaborate effectively with staff, procurement teams, and suppliers to ensure smooth and accurate inventory operations.

• What We Offer:
• Work Environment – Be a part of an onsite collaborative environment that cultivates individual growth
• Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%
• Flexible Benefits Plan – In effect on the first day of the month following the date of hire and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

• Your Responsibilities:
• Accurately receive, process, and reconcile inbound inventory using established procedures
• Verify purchase orders, packing slips, and bills of lading to ensure product accuracy before entry into inventory systems
• Maintain up‑to‑date records of all incoming materials including quantities, product codes, and vendor information
• Investigate and resolve discrepancies between physical inventory and system records in coordination with warehouse and procurement teams
• Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting
• Process inventory adjustments, returns, and corrections while maintaining appropriate documentation
• Collaborate with various teams to support month‑end inventory reconciliation and audit requirements
• Communicate effectively with suppliers, drivers, and internal teams to address issues related to deliveries, shortages, or damaged items

• Your Skills :
• Strong proficiency in MS Office applications particularly Excel
• Excellent attention to detail and accuracy in data entry and reconciliation
• Ability to multi‑task and manage time effectively in a deadline‑driven environment
• Strong analytical problem‑solving and decision‑making skills
• Ability to work collaboratively with cross‑functional teams including warehouse procurement and finance

• Your Experience:
• 3–5 years of experience in inventory management receivables coordination or a similar administrative or operations role
• Experience in warehouse distribution logistics transportation or supply chain environments preferred
• Familiarity with inventory control processes purchase order systems and reconciliation workflows

The expected hourly range for this position is $20.50-$24.50. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.​

Job Requirements - Work Experience

Job Requirements - Education