Office Administrator - Laundry Plant, Williamsburg VA

About the job

Join Our Team at MasterCorp, Inc.!
At MasterCorp, Inc., we provide exceptional service and innovative solutions in the hospitality industry. As a leader in our field, we believe in the power of teamwork, integrity, and a commitment to excellence. Our dynamic and inclusive workplace fosters growth, creativity, and the opportunity to make an impact. We are looking for passionate and driven individuals to join our team and help us continue to deliver outstanding results for our clients.

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management. This position oversees the staffing of and daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

• COMPETENCIES REQUIRED
• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives.
• Courage – Steps up to address difficult issues and says what needs to be said.
• Situational Adaptability – Adapts approach and demeanor in real time to match the shifting demands of different situations.
• Customer Focus – Builds strong customer relationships and delivers customer-centric solutions.
• Drives Results – Consistently achieves results, even under tough circumstances.

• ESSENTIAL FUNCTIONS
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Maintain an excellent business relationship with clients, vendors, and Associates.
• Assist in payroll information consolidation for weekly submission - answer inquires from Payroll staff and/or Associates.
• Assist with consolidation of invoices and transmission to Accounts Payable. Answer inquires of vendors and Accounts Payable staff.
• Create and update databases and records for financial information and other data.
• Support Accounts Receivable with billing. Respond to inquiries from Accounts Receivable staff.
• Assist in making past due calls to clients as necessary.
• Track annual pricing including automatic pricing increases. Notify clients of pricing changes as necessary.
• Track contract renewals dates – update Regional Director (RD) as needed.
• Responsible for requisition, distribution and tracking of petty cash.
• Perform bank deposits as needed and record properly.
• Generate and distribute weekly Division/HKS Metrics.
• Ensure all Associate communication boards are updated.
• Assist in ensuring all document logs are maintained and up to date for each division.
• Assist in drafting proposals for scope of work changes.
• Assist in drafting proposals for potential new clients.
• Facilitate Associate benefit and payroll questions by working with Human Resource Representative, Payroll Department, and RD.
• Assist in monitoring Fleetio and GPS of the vehicle fleet.
• Respond to all new business inquires and client requests - communicate to Division Manager or RD promptly.
• Facilitate client concerns to appropriate operations managers.
• Plan and coordinate meetings and appointments.
• Assist in tracking due dates for Division Managers.
• Gather weekly schedules and reports from Division Managers.
• Order office and breakroom supplies as needed.
• Distribute mail/packages received promptly.
• Send outgoing mail via USPS, Fedex, and/or UPS.
• Assist in gathering weekly schedules and forecasts.
• Maintain office and breakroom to MasterCorp’s high cleanliness standards.

• EXPERIENCE AND EDUCATION
• Associate’s Degree in field directly related to position or equivalent combination of education and work experience
• Minimum two (2) years of experience related to the position with progressive responsibility

• OTHER QUALIFICATIONS
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

• TRAVEL REQUIREMENTS
• Rarely – on average 5% of travel on a quarterly basis

• WORK ENVIRONMENT
• This job operates in a professional office environment routinely using standard office equipment such as computers, phones, copiers, faxes, and filing cabinets.

The Office Administrator is not limited to the above-mentioned job description and may be requested to do additional tasks as directed by MasterCorp Management.

The hourly range provided for this position is $22-$24 an hour and will be based on a variance of considerations such as skills, qualifications and experience.
Physical Requirements:

This position frequently requires standing, walking, pushing, pulling, moving, lifting (up to 25 lbs), bending, reaching, occasional ascending/descending, and repetitive motions. Employee must be able to perform the
essential functions of the position satisfactorily, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job.

Equal Opportunity Employer Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
________________________________________

Thank you for considering a career with MasterCorp, Inc. We look forward to reviewing your application.