Records Technician II - Sheriff's Department

About the job

Job Description Summary
Department - Sheriff's Department Job Description
Job Type: Classified

Job Classification: 6008 - Records Technician II

Salary Grade: 6

Pay Range
Hiring Range: $21.76 - $25.56 Per Hour
Pay Range: $21.76 - $29.36 Per Hour

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Pay Range is the entire compensation range for the position.

Leads staff in the receipt, processing, sorting, storing, inventorying, retrieving and delivering records in a centralized records maintenance, storage or archive facility for the Sheriff’s Department.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Leads other staff in Records Technician I positions in the receipt, organization and maintenance of Sheriff’s Department records including, but not limited to written reports, photographs, videos, and audio recordings in physical and digital formats in accordance with state retention laws and department and county procedures;
• Provides daily direction and guidance to the Records Technician I positions on behalf of or in the absence of the Unit Supervisor;
• Provides input to Unit Supervisor for employee performance evaluation, and planning;
• Processes videos from body camera units and redacts sensitive, personal, and identifiable information such as individuals’ faces, physical addresses, medical information, and graphic content in order to protect individuals’ privacy and safety;
• Receives requests from law enforcement agencies, justice departments, the media, and the public for access to official information, reports, and records, and ensures material is released only to authorized personnel;
• Collects Arizona Crash Reports pertaining to traffic accidents on public roadways from deputies, checks that all mandatory information has been provided, captures information in the department’s database, and scans reports to be stored digitally;
• Takes delivery of impounded vehicles and arranges their storage; liaises with vehicle owners, lien holders, law enforcement, attorneys, insurance and towing companies regarding the payment of towing, storage, and release fees, and releases vehicles to authorized persons on receipt of identifying documents such as valid a driver’s license, current vehicle registration, and proof of mandatory vehicle insurance;
• Accepts payments for information and services provided, issues official receipts, and deposits cash, checks, and other forms of payment at the bank;
• Maintains confidentiality and security of all records received, processed, stored, and encountered in the performance of duties.

Minimum Qualifications:

Two years of experience performing files maintenance (either electronic or manual) in a centralized records maintenance, storage or archive facility.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year of experience with Pima County as a Records Technician I Sheriff's Department or similar level job classification performing file maintenance (either electronic or manual) in a centralized records maintenance, storage or archive facility.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications : (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience in redacting sensitive information.
• Experience with Axon and Adobe applications.
• Experience with/knowledge of the statutes specific to law enforcement records.

Selection Procedure :
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

License and Certificates : Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain / maintain the required licensure shall be grounds for termination.

Special Notice Items : The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies. Some positions may encounter rodents, insects and mildew/fungus in handling of records and records boxes and while working in records storage areas. Needed protective clothing, equipment and training will be provided. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship. This position will require a post-job offer physical and/or drug screen.

Physical/Sensory Requirements : Some positions may require the ability to independently lift and carry boxes of records weighing up to 50 pounds, climb and descend ladders and work platforms while carrying boxes, and work in extremes of heat, cold, humidity and dust. Action Activity - none ; Motion Activity - grasping and fine movement; Speaking Activity - in person and on the phone; Vision - none.

Working Conditions : May work in extremes of heat, cold, humidity and dust.

EEO Information : Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.